JS Pro Construction

Administrative Assistant/Bookkeeper

***Applicants must be authorized to work in the United States.***

JS Pro Construction is a family-run residential construction company specializing in high-end custom beach homes. We're known for our craftsmanship, detail-oriented processes, and a down-to-earth work culture where everyone pulls their weight and supports one another.

We're looking for a highly organized Administrative Assistant/Bookkeeper who thrives in a fast-moving office, can juggle multiple responsibilities, and ensures the financial and administrative side of our business runs smoothly. If you're meticulous, tech-savvy, and enjoy wearing many hats, we want to meet you.

Learn more about us at: https://jsproconstruction.com

This hybrid role combines office support, bookkeeping, and light project support. You'll work closely with the leadership team and handle everything from vendor invoices and job folders to customer gifts and corporate filings. You'll be the go-to for keeping the back office running like clockwork.

Responsibilities

• Answer and direct phone calls, manage emails, and mail
• Order and maintain office supplies and branded items
• Maintain physical and digital filing systems (invoices, job folders, corporate documents)
• Schedule appointments, print documents, and assist with deliveries
• Coordinate seasonal activities (holiday cards, gifts, party planning)
• Maintain vehicle service logs
• Enter, verify, and process vendor invoices
• Reconcile the company credit card and bank accounts
• Track refunds and post customer receipts
• Maintain ACH authorizations and Positive Pay submissions
• File quarterly sales tax reports
• Support CRM and QuickBooks record keeping
• Maintain up-to-date insurance certificates
• Manage vendor records and credit applications
• Organize invoices for vendor rewards submissions
• Enter leads into CRM and assist with follow-ups
• Assemble presentation folders and customer gift packages

Qualifications

• Minimum 2 years of experience in bookkeeping or office administration
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Excel, Word, Outlook, OneDrive, SharePoint
• Familiarity with QuickBooks and/or construction software (e.g., JobTread) preferred
• Excellent communication and problem-solving skills
• Detail-oriented and deadline-driven
• Valid driver's license and reliable transportation (occasional errands required)
• Must be authorized to work in the U.S.
• Must be able to pass a drug test
• Commute within 45 miles of West Creek, NJ required

Why Work With Us?

• Full-time position
• Competitive hourly pay at $25 to $35 per hour, based on experience
• Dental, vision, life insurance, and paid time off
• Relaxed, family-style work environment
• Room to grow in a trusted, reputable construction business

Apply Today!

If you're ready to bring structure, accuracy, and energy to our operations, we want to hear from you. Apply now with your resume and hourly rate expectations.

JS Pro Construction is an Equal Opportunity Employer. We value a diverse workforce and are committed to building an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under New Jersey law.